The guidelines for using our website and hosting your event with us.
These Terms govern your use of the Living Well Event Center website and provide an overview of the terms that apply when you rent our venue. Living Well Event Center is operated by Greg de Vries and Living Well USA, LLC ("we," "our," or "us"). By using this website or booking an event, you agree to these Terms.
A date is reserved only once a signed Rental Agreement and the required deposit are received. The balance of your rental fee and any related costs are due according to the schedule set out in your Rental Agreement. Our published pricing, dates, and availability may change until a booking is confirmed in writing.
If you cancel your event, the Venue keeps the $2,000 retainer. If you cancel more than 90 days before the event, you will not be responsible for any remaining balance. If you cancel within 90 days of the event date, the full balance is due. Notice of cancellation must be provided in writing by email. As a courtesy and at the Venue's discretion, we will try to accommodate a change of date when circumstances require, though this is not a contractual right. Any additional terms are set out in your signed Rental Agreement.
Event liability insurance is included with your booking. We purchase a Special Event Liability policy for your event as part of the venue fee, at no additional charge, on every booking, whatever the block or the price. The policy names the person or people who signed the Rental Agreement, and Living Well Event Center is named as an additional insured. There is nothing for you to buy and nothing for you to arrange. About six weeks before your date we will write to confirm the names going on the application.
What it does and does not do. The policy covers the event itself. It is not a substitute for your own insurance on personal property, gifts, or anything you or your guests bring to the property, and it does not extend to your vendors, who carry their own. Living Well Event Center may also carry its own separate insurance, which does not defend, cover, or extend to the renter.
Your vendors. Third-party suppliers you engage, including caterers, planners, entertainers, and rental companies, are expected to carry their own general liability coverage, and anyone serving alcohol should also carry Liquor Liability coverage. We may ask any vendor for a certificate of insurance naming Living Well Event Center as an additional insured, and we ask that it be provided before the event date where we do.
Cancellation and other coverage. Wedding cancellation, event cancellation, and similar policies are not included and are not arranged by us. If you would like that protection, it is inexpensive and widely available, and we are glad to point you in the right direction.
The venue rental fee does not vary with guest count or with the nature of the event. A final guaranteed guest count is due 21 days before the event on the Final Details Form, and is used solely to determine rented equipment and to confirm compliance with the venue's 100-guest maximum occupancy. Rented dining sets are billed on the greater of the guaranteed count or actual attendance. “Guests” includes the couple, children, and all attendees, and excludes the renter's contracted vendors and their staff.
Tables and chairs are available from the Venue at $50 per dining set of one table and eight chairs, $3 per individual chair, and $10 per additional table. These rates include setup, breakdown, and cleaning, where cleaning means the wiping and resetting of tables and chairs and does not include the laundering of linens. The Venue does not provide linens of any kind. The Client may source linens through their caterer or a rental company, and may alternatively provide their own tables and chairs through a licensed rental company at no reduction in the venue rental fee.
The rental block is the period during which the renter and the renter's guests and vendors may be present on the property. Every block begins at 9:00 AM and is defined by the time at which it ends. The renter is not required to use the whole block. Amplified music shall cease thirty minutes before the end of the block, and outdoor amplified music shall cease at 10:00 PM in accordance with the Santa Cruz County noise ordinance. Guests shall depart by the end of the block. Vendors may complete load-out after the block ends, and no fixed deadline applies to load-out; the Venue's own cleaning begins when the block ends. Vendor setup access begins at 9:00 AM with the block, at no additional charge. Access before 9:00 AM may be arranged in advance at the Venue's discretion. Additional hours, if available, are $500 per hour, and no event activity shall continue past 11:00 PM. Sound levels shall comply with the Santa Cruz County limit of 70 dB measured at the property line at all times.
You are welcome to select your own caterers, photographers, florists, and entertainment, subject to the insurance requirements above. We are also happy to recommend trusted vendors who know the property well.
To keep every event safe and enjoyable, and to respect our neighbors and the natural setting, the following apply:
To the fullest extent permitted by law, Living Well Event Center, Living Well USA, LLC, and their owners are not liable for any indirect, incidental, or consequential damages arising from use of this website or attendance at an event. Nothing in these Terms limits liability where it cannot lawfully be limited.
The content on this website, including text, photography, and the Living Well Event Center name and logo, is our property or used with permission and may not be copied or reused without our written consent. You agree to use this website only for lawful purposes.
We may update these Terms from time to time. Changes will be posted on this page with an updated date above.
Questions about these Terms? Please reach out: